EVA.ai couples HR Operations with Compliance to simplify and secure Employee Document Management
EVA.ai platform (v6.11) streamlines HR Operations looping compliance into the HR 4.0 experience value chain. The feature comes as an organised interface for the HR analyst/Ops’ portal to upload and categorise candidate and employee documents. The attachments go through an information classification with privilege/access labels adding a layer of security and compliance to the business.
One of the many benefits of digitalisation for the HR function is centralising data, minimising the document shuffle and maintaining clean records for candidate verification, profiling, onboarding and so on. EVA offers an extended experience for organising documents in a way that orients the HR operations teams to successfully pass compliance and security audits.
- Modern interface in the personalised portal designed to upload, categorise, search and sort documents at any time.
- Upload and categorise documents/attachments based on access privileges
- CVs: Contains candidate's CVs
- Candidate Files: Candidate’s visible public files such as skill credentials/certifications
- Private Files: Private files visible to agents/HR point of contact (not accessible to the candidates)
- Upload and categorise documents/attachments based on access privileges
- Search and filter attachment types based on file type, verified status, and validity/expiry status of the document.
Value to the HRs for improved Curation-Compliance-Collaboration
HR 4.0 experience on EVA.ai prepares the HR operations team to develop an understanding of the value and sensitivity of the document assets and assign labels/relevant categories to each type. Some of the standard categories of HR documents: are CVs, new hire documents, contracts, benefits and compensation files, performance, legal documents, right to work, termination documents, transfer documents, and expired documents.
Curating and structured handling of documents facilities recruitment and talent management operations with faster and more secure retrieval for onboarding, verification, and record maintenance.
Consistent labelling and categorisation of documents is a best practice for compliance standards and makes it easier for conducting GDPR audits and implementing information security standards like ISO 27001.
With a centralised platform for various documents, multiple HR functions can collaborate and establish connected workflows to automate operations.
- Build candidate/employee profiles through auto-fill and CV parsing
- Self-service portals and experience
- Configure custom fields for document categorisation or labelling
- Adopt a vetting/verification workflow for documents
- Manage digital agreements securely with e-signatures
Talk to our customer success manager to get started and customise your configurations.
Step today into the world of
HR 4.0
HR 4.0
