Human Resource is one of the most tedious departments in an organization. The processes involved in human resource management are critical components of a business. From the acquisition and hiring process that selects the right people to fill the role needed in the company to onboarding and offboarding, providing training, timekeeping, compensation, and benefits – HR handles various tasks that one organization cannot operate without a functioning HR Team.
An article stated a $10 billion increase in demand for HR Software worldwide (Oracle Netsuite), making it one of the fastest-selling software globally.
Advantages of Automating HR Operations
As HR involves a lot of processes and functions, it will be beneficial for a company to streamline and expedite HR operations through automation. In fact, the monotonous admin task of HR takes up about 73.2% of their time.
Apart from saving time and effort, HR can be more people-centric and dedicate their time to more important tasks like providing help and support to employees, including empowering them through personality and development activities.
By digitizing HR processes, it can increase the efficiency of the HR sector and annihilate manual, repetitive tasks. Since HR tasks include lots of documentation and massive filing, sharing information, and record-keeping confidential data, utilizing HR software can make all the mundane tasks more manageable.
HR Automation also helps minimize inaccuracy due to human errors, especially in tasks involving massive data like payroll and tracking of benefits. One of the few benefits of automated HR systems is that companies can save money by reducing the costs of paper use, printing, filing, and storing them in, contributing to its added expense.
5 Things To Consider Before You Invest In Automation Tools For Your Business
Budget
As the organization grows, it will need an additional workforce to meet the growing demands of more work to do. When there is an increase in workers, naturally, the company will need to hire HR staff to allocate the tasks to other HR specialists.
Using HR automation software will reduce the need to hire supplemental workers since the machine can simplify and make the manual and repetitive chores easier and with minimal effort. The allocated budget for the wage of additional staff can be spent on software, plus many more benefits. Plus, the hiring process is a costly one. Choose from the list of HR software solutions that match your needs and budget.
Integration With Other Software
It is beneficial that the HR software can do consensual integration into other systems for a more streamlined process via Application Programming Interface (API). One example is incorporating HR software into payroll systems. Using the two systems separately signifies extra effort and may lead to errors you can prevent if the two software is in coordination. An update to the employee status like a salary increase, added benefits, or additional leave should appear in the payroll system. Wherein with integration, there is no need to do the update manually.
Integration can also simplify the process with other tools like applicant tracking involving recruitment and onboarding or workforce management systems that deal with employee evaluation and distribution.
Scalability
The scalability feature maintains the product or service caliber without compromising its effectiveness and quality amidst innovation. Your company’s HR automation tools may not operate efficiently as the company grows in employees. That is why it is pivotal that the software solution is manufactured based on the user’s needs, enabling future upgrades as the business expands.
Scalability lets the human resources’ standard practices upgrade as the demand increases. It is necessary for business solutions like HR software to accommodate changes as the business grows.
Tasks to Automate
Recruitment and onboarding are a few of the dreary and time-consuming HR tasks. From advertising job ads, checking responses, filtering resumes to applicant evaluation, and sorting the candidates. Your talent acquisition employee can expedite the hiring process and acquire the best talent before other companies snatch them by automating the recruitment process.
One of the automated HR experience examples is using an automated benefit system. Employees can keep track of their company privileges through a portal that they can access without visiting the HR department. Furthermore, timekeeping and manually doing company benefits like paid leave, healthcare, and compensation can be confusing, especially if the company has hundreds to thousands of employees, which can be daunting to the employee in charge.
Implementation
Executing an HR software solution will benefit the company in terms of time and money. However, the process can be overwhelming. Before implementation, gather the problems encountered by the employees in doing HR tasks. Establish a plan to help alleviate the issues, including the initiatives and realistic goals to improve the existing workflow.
Collaborating with other departments can be helpful in successfully implementing an HR solution. Include people from the payroll and benefits department, IT, finance, key executives, and managers who can give valuable input from different perspectives on the implementation. Moreover, when managers are well informed about the implementation, it will be easier to convey the particulars to their subordinates.
HR Automation is the Future
As most businesses are slowly transitioning to automation, the HR department should not be left behind. Although the HR automation trends in this modern times include machines and AI, they will not eliminate the involvement of human interaction but rather provide them the empowerment to evolve.
Keep in mind that the HR software solutions aim to simplify mundane and monotonous tasks and do not intend to rectify the wrong policies of the department. The future of HR automation is progressing to a more efficient and dynamic process, allowing more time for the HR team to focus on the essential resource – humans.
