Know what each supplier can do today. See what still needs checking.
EVA is an AI agent that talks to a named contact at each supplier, joins their answers to the documents your team reviewed, and shows where every finding comes from.
EVA provides evidence and recommendations. Your people make the decisions.
Live within the United Nations and LVMH, across 120+ countries.
Which suppliers merit a closer look for this requirement?
A completed questionnaire is not the same as current capability. EVA maps what people can do and shows the evidence. Here the people are your suppliers' named contacts, and the evidence is what they report set beside what your team has checked. A supplier may have added capacity, lost a certification or changed where it can deliver. Procurement needs a useful review of a real requirement, with commercial, operational and mandatory checks kept distinct.
Refresh what you know about each supplier around a real requirement.
Define one category and the buying requirement.
Agree the capabilities, locations, capacity and documents relevant to the category. Use stable supplier identifiers and include the buyer’s existing records. Keep qualification rules and decision ownership in the procurement process.
Ask the supplier contact what has changed, and for the records behind it.
Ask a named supplier contact for changes, examples and supporting records. Keep self-declarations, reviewed documents and independent assessments as separate evidence states. Record who checked a document, its scope and relevant dates.
Review sourcing options and open checks.
Compare the available evidence with the requirement. Show missing or expired records and assign follow-up to an owner. Scope renewal prompts and recurring updates around the category’s actual obligations and business changes. Procurement approves the next step.
See the supplier, the requirement and the outstanding checks.
Review the dated accounts, the checks still open and the person responsible for the next action.
| Supplier (contact) | Reported by the supplier | Reviewed by your team | Open condition | Next action (owner) |
|---|---|---|---|---|
| S-104 · Regional maintenance (operations manager) | Capacity for three sites from January (12 Sep) | Public-liability certificate, valid to March 2027 (category owner, 14 Sep) | Coverage of the third site unconfirmed | Category owner confirms scope before invitation |
| S-218 · Packaging production (plant manager) | Capacity question not yet answered | Site assessment on file (assurance team, Feb 2026) | Availability for the planned order | Ask the supplier for a dated capacity update |
| S-309 · Specialist installation (director) | Work example: comparable installation, June 2026 | Quality certificate expired 31 Aug 2026 | Renewal evidence missing | Hold qualification for the authorised reviewer |
EVA's record is the supplier's named contact; the supplier-level view is assembled from those records.
Keep supplier claims and completed checks distinct.
Know what each supplier claim is based on
A document can be genuine but out of scope or out of date. Neither a conversation nor an uploaded certificate establishes compliance by itself.
Procurement retains its controls
EVA does not award contracts, approve supplier eligibility or replace required due diligence. Evaluate options within the buyer’s procurement rules.
Start with one category and one sourcing decision.
Bring one category, the structure of your supplier list and the sourcing question you keep coming back to. Agree a refresh that shows which contacts answered, what changed, which documents your team has reviewed and the open checks with an owner.
Proposed application. Delivery, language coverage and connections are agreed in scope.
Does a current supplier picture shorten sourcing?
Compare supplier and reviewer effort with the usefulness of the sourcing options produced for the same requirement. Include the cost of collecting, checking and resolving evidence before attributing any purchasing saving.
Useful response rate
Count contacts who supplied current information relevant to the requirement.
Time spent chasing
Record procurement and supplier effort, including reminders and document review.
Open checks resolved
Track missing or expired evidence through resolution by its owner.
Quality of sourcing options
Review whether the options meet the sourcing criteria and merit the next procurement step.
Savings need purchasing evidence. Fewer suppliers can raise concentration risk; assess coverage, switching cost and continuity beside any saving.
Measures are agreed with you against your baseline; they are not promised results.
- Decision owner
- Chief procurement officer judges the category's sourcing speed and outcomes.
- Working lead
- Category or supplier-development lead owns the requirement and the follow-up.
- Review and control partners
- Supplier assurance team owns document review and the resolution of open checks.
Questions before you start.
3 questions to explore
How would this work with our procurement system?
Your procurement system remains the record. Start with agreed supplier information and use the conversations to identify changes and open checks. Any system connection, screening feed or automatic update is scoped separately.
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Where this connects.
Franchise & Multi-Site Operations
When site support depends on maintenance and service suppliers.
Explore this decision →International Workforce
When the supplier provides labour and the question becomes who can move.
Explore this decision →Competency Mapping
The evidence record underneath every EVA conversation.
Explore this decision →Discuss one supplier category.
Use the call to describe one supplier category, the people involved and what a useful first output would look like. No personal records are needed.